STAFF WEBSITE
EDITORIAL CYCLE
Resource Links
Make Sure to Check this for Profiles sold by Julie and notes made for project for Writer.
* (Jules Should also send an e-mail with this attached)
Everyone is responsible for keeping their information updated.
Download and upload Photos or documents and upload into the right folders or ask Kathryn or Alisha for help with this. Especially is they are big folders and take a lot of time.
1. VOICE comes Up with Theme and contacts Clients.
1. VOICE contact CLIENT
The whole Team is introduced to the month's theme.
Any story added has to be uploaded to the Master Excel Sheet. If they involve any of our clients or potential clients, and Email must be sent to the Sales department. No sales can be made by editorial teams. This could compromise deals already being discussed.
(This includes: Amy, Julie, Amelia, Kathryn, Chris, and anyone who contributes an Editorial Story)
Amy is in charge of arranging:
* writers with clients
* Photographers with Clients
* Logging names of All stories Must be logged in Master Excel sheet.
*Connect file from excel spread sheet to new folder creates (with the same exact name) in the Ad & Editorial Hear Drive.
Amy emails potential Editorial Client with Amelia CC-ed on it.
* Amy Introduces herself a to editorial client and introduces the theme of this month and would like to arrange an article to be written about them.
* Ask for the 1st 3 days available to do an interview if they would like to and are availible for an interview.
Amy - Make sure to add Alisha@voice-tribune.com
to this e-mail. (Websited wouldn't add 2 emails to this.)
2. CLIENT Say Yes To Article.
Amy - get back and e-mail that says yes with 3 of the soonest days.
Amy then e-mails a writer from our list of writers (Separate from client) to see if they are available
Amy E-mails Chris or available photographer (Separate from client) to see if they are available .
.
Amy - Make sure to add Alisha@voice-tribune.com
to this e-mail. (Websited wouldn't add 2 emails to this.)
Amy - Make sure to add Alisha@voice-tribune.com
to this e-mail. (Websited wouldn't add 2 emails to this.)
3. Writer & Photographer say yes and agree to date.
Amy sends e-mail with (Amelia, Alisha, Writer, photographer, and clients all attached)
Amy - Make sure to add (Amelia, Alisha, Writer, photographer, and clients all attached)
Amy - Confirms with , and puts all information in excel spread sheet. (Answer every category on excel spread sheet.)
Photographer has 4-3 days to complete photos of client.
Amy - Make sure to put in notes for the photographer, things they should know to take pictures of on the master Editorial Spread sheet.
Amy - emails link to photographer for photographer to put photos in folder ( that is connected to excel spread sheet.
Amy - Make sure to add Alisha@voice-tribune.com
to this e-mail. (Websited wouldn't add 2 emails to this.) and ad Photogrphers e-mail.
Writer has 4 days to complete article of client from interview. OR Until the 2nd Last Thursday of the Month.
Amy - emails link to folder for Writer to put Article in folder ( that is connected to excel spread sheet.
Amy - Make sure to add Alisha@voice-tribune.com
to this e-mail. (Websited wouldn't add 2 emails to this.) and ad Writers e-mail.
Amy - Emails Writers and Photographers For Finished Product.
4. Collecting Finished Photos.
Amy - Receives Photos from photographer
* to upload to Google Drive
OR
* Send to Kathryn to Upload if the files are difficult
Amy - Emails Writers and Photographers For Finished Product.
5. Collecting Finished Article
Amy - Receives Article from writer. Or finalizes writing article for client. Make sure client (if agreed on) that client go overs the article 2 times.
before uploading final Article on Shared Google Drive.
OR
* Send to Kathryn to Upload if the files are difficult
Amy - Log Everything really quickly on excel
6. Finalizing "Complete Article"
Amy - When Article is Proofed and Ready to send Email to Amelia to do a final proofing along with link to photos.
Amy - Make sure to add (Amelia, Alisha, Writer, photographer, and clients all attached)
Amelia - Will send Finalized Article to be Laid out with finalized photos. Amelia likes to see/pick final photos, unless client picked photos.
FINAL PROJECTS FOR EDITORIAL CAN NOT BE TURNED IN LATER THAN DATES BELOW:
NOV. VOLUME: DUE OCT. 20TH
DEC. VOLUME: NOV. 24TH
JAN. VOLUME: DEC.22ND
FEB. VOLUME: JAN. 19TH
MARCH VOLUME: FEB.23TH
APRIL VOLUME: MARCH 22ND
MAY VOLUME:
JUNE VOLUME:
JULY VOLUME:
AUG VOLUME:
SEPT VOLUME:
AUG VOLUME: